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Business Documents: How Long to Keep Business Records

For example, you will need a food handler’s permit, a building health permit, and a liquor license if you own a restaurant. While in most cases, you need those permits archived How Long to Keep Business Records: 5 Tips to Protect Your Business in your database, in some instances, you need to post them in visible areas. You should always keep your licenses and permits up to date and comply with relevant laws.

How Long to Keep Business Records: 5 Tips to Protect Your Business

You and your employees can snap a picture of paper receipts and send it straight to your accounting software. That way, transaction records can’t slip through the cracks. https://quickbooks-payroll.org/ Many apps also create an IRS-accepted image you can use when it’s time to file taxes. The period of limitations for most small business tax returns is three years.

Match records to transactions during bank reconciliations

Get up and running with free payroll setup, and enjoy free expert support. Try our payroll software in a free, no-obligation 30-day trial. There are a number of journal entries you’ll need to make that range from simple to complex. From creating sales journal entries to recording accrued interest, there’s a lot you need to familiarize yourself with. Be sure to check with your state and local tax bodies to make sure you understand all related rules or regulations. Get fast access to cash to grow your business without ever taking out a bank loan.

How Long to Keep Business Records: 5 Tips to Protect Your Business

Update your books from anywhere with online tools like FreshBooks and Xero. Hold onto your employment tax records for at least four years after you file your tax return or your pay your taxes, whichever comes first. As an employer, protect your employer identification number (EIN) and related documents. You need to hold onto these supporting documents until the period of limitations expires. This is the time period during which you can still amend your tax return or the IRS can assess additional owed tax. Your insurance company may require you to keep records for longer periods in case of a claim, and some creditors may require you to keep loan documents indefinitely.

How Long Should You Keep Employment Tax Records?

First, keep copies of your filed income tax returns indefinitely. You’ll also have them handy if you need to file an amended return to make corrections later. A business record could include a tax document, bank statement or employee performance review. Whatever the file, you need to know exactly how long to keep business records, and we have answers. On the federal level, the Occupational Health and Safety Administration (OSHA) requires businesses to retain records on workplace injuries for five years. Your business records can also come in handy in many other instances.

Collecting, organizing, and managing these supporting business documents is crucial because they may be needed to substantiate your book entries and tax returns. If you’re a corporation, you’ll also need to keep any director or shareholder meeting minutes and a stock ledger. Other key ownership and business documents should be kept permanently including deeds, titles, property records, and any contracts. Electronic files take up much less physical space, allow for easier access, and enable quick backup. As a result, many businesses manage their records almost entirely electronically.

Other Business Records

Due to their nature, there are some financial experts that recommend these records be kept permanently. Plus, they give you helpful financial insight that can help you run your business better. Whether they’re digital or physical, some business and tax records need to be saved for several years. Some financial records might be used by the IRS or lenders, and you might need them for up to seven years.

How Long to Keep Business Records: 5 Tips to Protect Your Business

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